How to participate in the Novell Site License

The Novell/MHEC ALA is funded jointly by University administration and participating departments. The University funds half of the license centrally; the other half of the paid for by the departments based upon their use of the software.

Since the license covers usage of these products for the entire university, all departments using Novell products at K-State will be required to participate. Departments will be required to register their LAN environments with Computing and Network Services. At the time of registration, departments will be required to sign an agreement to be responsible for their share of the licensing. Any initial licensing fees are due at that time.

Each department should be prepared for an annual contribution to the site license as long as it exists at K-State. If the Novell/MHEC ALA is discontinued, each department will be responsible for licenses used in excess of their inventory at the time the license began.

A department may end its commitment to the site license only by discontinuing its use of the Novell products covered by the Novell/MHEC ALA. CNS should be notified in writing at the time of the audit date by the department's head. There is no refund for ending commitments before the audit date.

Novell products purchased through K-State will require approval from either CNS or Purchasing before being released. This ensures that departments do not purchase products already covered under the site license. Products not covered by the site license will be approved.

Each department will be responsible for its own media. Departments will be able to purchase a software subscription from the Novell/MHEC ALA, which will provide them with a set of original disks as well as quarterly updates released by Novell. Media does not include licenses to use the products.

Each year, there will be an audit prior to the renewal of the site license. Audit forms will be sent out during April and are due during May. The due date will be specified when the audit forms are sent to the departments. The audit will be the basis for billing the department for the next year's maintenance. Departments new to the license will be asked to estimate usage, and a pro-rated (monthly) billing scale will be determined.

Since Novell requires notification regarding the site license program by July 1, CNS requires that all audit figures be turned in by May 31 to allow the University 30 days to evaulate the program.